Job Title: Bookkeeping Administrator
Location: Chantilly, VA
Employment Type: Full-Time
Language Required: Fluent English

Pay: $60k-85k/yr. depending on experience

About Us

At SwiftPro, we’ve built something different—an honest, hardworking team where skill and dedication are recognized and rewarded. We’re a fast-growing, established company in the HVAC and plumbing world, focused on delivering top-quality service while making customers feel like family. As we grow, we’re looking for a Bookkeeping Administrator to join our organization, take charge of the numbers, and help us level up our company. 

Job Summary

We’re looking for a Bookkeeping Administrator who knows their profession inside and out. This isn’t just a job—it’s a chance to lead, solve real problems, and build something that lasts. You’ll ensure financial and operational health of the organization by managing financial transactions, AP, AR, payroll, month-end/year-end close, and having a hand in our overall finances. If you’re a hands-on professional who’s ready to roll up your sleeves, tackle challenges head-on, and earn a spot in a company that’s going places, we want to hear from you.

What You’ll Do

• Record and maintain accurate financial records in QuickBooks and Excel (on-going, real time, monthly, yearly)
• Oversee cash flow management, accounts payable, and accounts receivable
  • Vendor bills for parts, equipment, fuel, etc.
  • Customer invoicing, posting payments, following up on past-due accounts
• Reconcile bank accounts, credit cards, and financing accounts 
• Process payroll for technicians and other employees (both hourly, overtime and commissions). 
• Coordinate and support a fleet of field technicians (HVAC and Plumbing) ensuring accurate scheduling, documentation, and operational readiness.
• Support work for budgeting and forecasting (hand-in-hand with leadership)
  • Create basic financial reports (profit & loss, cash flow, job costing summaries)
• Maintain accurate and organized digital and physical records
• Improve financial processes and systems as seen fit
• Eagerly take on other tasks that may arise
• Ready to roll up your sleeves, take on a challenge, and grow with us

What You Bring

• 3-5+ years of progressive experience in finance, accounting, and office administration
• Relevant College degree is preferred but NOT required
• Proficiency with Quick books online/Microsoft excel
• Experience in managing payroll 
• Ability to assist with fleet management
• Strong knowledge of general bookkeeping
• Excellent analytical, problem-solving, and communication skills
• Willingness to roll up your sleeves and work hard

What We Offer

• Top-dollar pay that matches your skills and experience.
• Bonuses—get rewarded for going above and beyond.
• Great benefits and paid time off because hard work deserves balance.
• Growth opportunities—we’re building something big, and there’s room to move up.
• A no-BS culture—supportive, straightforward, and focused on getting the job done.

Why Join Us?

SwiftPro isn’t some gig where you’re just another cog in the machine. We’re about real work, real teamwork, and real results. We value skilled professionals who show up, do what it takes, and deliver. As a Bookkeeping Administrator you’ll have the chance to lead the charge, shape the future of our organization, and be part of a company where your effort is noticed and your input matters.